What does a Meeting & Event Planner do?

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Our Meeting & Event Planners

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• Coordinate the logistics of virtual meetings, events, and conferences. Similar to a project management role, our freelance Meeting Planners act as liaisons between all internal and external stakeholders throughout the virtual event planning process.

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• Love to create on-brand virtual events that deliver significant ROI for their clients.

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• Whether it’s managing virtual platforms, financial and contract management, registration logistics, or coordinating virtual sessions, these industry decision-makers are usually ten steps ahead of everyone else, triple-checking everything as they bring your virtual event vision to life.

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• Detail-oriented, think on their feet, and never lose sight of their clients’ true goals. Added bonus: they know how to create the intangible emotional connection attendees will remember for a lifetime.​

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Meeting & Event Coordinator

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Our Meeting & Event Coordinators

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• Play a key role in the virtual event planning process by supporting meeting planners and other project stakeholders.

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• Assist with administrative and logistical tasks, allowing lead stakeholders to concentrate on event strategy and design.

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• Organize all virtual meeting materials including invitations, confirmations, digital name badges, and agendas.

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• Are proficient with virtual event software systems like Aventri, Cvent, & RainFocus. They manage reports, track project progress, and create data-driven solutions that lighten the load for meeting planners.

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• Support project managers by coordinating with virtual vendors and ensuring adherence to budgets and proposals.